Keyboard Shortcuts! for Outlook

If you use Microsoft Office Outlook everyday like I do; I bet you wonder sometimes, if there are shortcuts and ways to make some of the functions simpler. Today, I am going to leave you a few tips and tricks to make using Outlook a little easier.

If you look at the words in the Ribbon or in a box that will allow for input‚ÄĒyou will notice that one letter is underlined. This underline indicates a shortcut. In order to utilize the shortcut, all you have to do is Press the ALT key and the letter that is underlined in the word. This will give a command to the computer, the same as you clicking the button or the word.

An example of this would be the word “Subject” in a new email window. The “u” is underlined. Now, if you use ALT + U. The cursor will move to the Subject box in the email window. Cool right? Below are some of my favorites, that get used the most. ūüôā

Keyboard Shortcuts (PC): 

Send email: ALT + S

Forward email: CTRL + F (with email open/selected)

Reply All: CTRL + SHIFT + R (with email open/selected)

Reply to sender: CTRL + R

To open an email that is selected: CTRL + O

Compose a new email: CTRL + N

Create a new contact (in your address book): CTRL + SHIFT + C

Open Advanced Search box: CTRL + SHIFT + F

Create a new calendar Appointment: CTRL + SHIFT + A

Open Address Book: CTRL + SHIFT + B

*These shortcuts will work with Microsoft Office Outlook 2010, 2013, Office 365.

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Save your work!

Have you ever started to work on a project or paper and realized that you will need to take it with you somewhere? Or just need to have an extra copy of your work in a safe non-volatile place? I have, and there are a few choices when it comes to saving your work and making it portable. If you are looking for something small and easy to carry, a SanDisk Cruzer Glide CZ60 32GB USB 2.0 Flash Drive is the ticket. What about for those moments when you need something that will hold more data than a flash drive will contain? A portable hard drive would be a good option. A typical, affordable portable hard drive can hold anywhere from about 500 gigabytes to 2 Terabytes of data. A decent option would be the Seagate Expansion 1TB Portable External Hard Drive USB 3.0 (STEA1000400) portable hard drive. I have a couple of these that I use consistently between home and campus. It keeps me in business no matter what I need to store on it.

Other good options to save your work would be “in the cloud” on places like DropBox , Google Drive, OneDrive (Microsoft/Hotmail) or on a personal cloud storage device. These sites give you a set amount of free space with the setup¬†of a new account.¬†With Google Drive, OneDrive and DropBox the space is limited to what they give you for free with your account. With all of these cloud options you can upgrade your space at anytime by purchasing more space. The negative to using this sort of option is that if you find yourself without access to the Internet you have no access to your work. Which is why even though I use cloud services such as these, I still fall back on something that is a little more tangible like a flash drive or portable hard drive for those occasions when I am not sure that I will have constant access to the internet.

So, for those of us who need a refresher on how to save to an external drive (flash or portable Hard drive)

1.) Plug the drive into a USB port on either your laptop or desktop.

2.) For Windows/PC users click File

3.) Click Save As

4.)¬† In the left pane of the white area click ‘Computer’ if not already selected, then¬†click the¬†Browse button this will open a new¬†window

5.) Your drive will be under the header ‘devices with removable storage’ it is usually labeled with the brand name of the device.

6.) Double-click the device and it will open to your drive

7.) In the file name box, delete the predefined file name and type in a descriptive file name so that you may easily find the file the next time you need it.

8.) Click Save